Free Construction RFI Template Editable Word Document

What’s included

• RFI details: project name and number, RFI number, date, who it’s from and to, priority, response-needed-by date, spec section, drawing and revision, and related submittals or RFIs.
• Issue / existing condition: room to describe the conflict, omission or field condition with dimensions and locations.
• Specific question: one clear, answerable question.
• Proposed resolution: an optional suggestion, clearly marked as a suggestion and not direction.
• Potential impact: work affected, possible schedule and cost impact, whether work is on hold, and when a decision is needed.
• Attachments and official response: a list of photos and markups, then fields for the response date, who answered, the direction given, references and any follow-up, plus an acknowledgment line.

How to use this template

1. Fill in the project, the RFI number and who it’s going to.
2. Find the exact drawing sheet, detail and spec section involved and list them.
3. Describe the condition factually, then write one clear question. Several unrelated questions means several RFIs.
4. Attach photos or marked-up drawings and list them in the attachments section.
5. Note any possible schedule or cost impact and the date you need an answer by.
6. Send it through the project’s required process, then record the official response and any follow-up.

Template preview

These are screenshots of the actual file you download. Tap to enlarge.